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RPA’s Advantages and Disadvantages

RPA’s Advantages

The following are some of the major advantages of Robotic Process Automation software


RPA does not require any coding or programming skills. Modern RPA solutions are used to automate applications in every department where office work is done.  Employees only need to be trained on how RPA works and can simply construct bots using a Graphical User Interface. It outperforms traditional automation methods in that it allows for faster delivery of business applications. In addition, the platform reduces installation, training, and distribution costs.


One of the major challenges that IT deployment faces is the dangerous or complex transformation process that prevents large businesses from rebuilding, replacing, or enhancing the operating system. The RPA transformation procedure, on the other hand, is quite simple. RPA software robots interact with end-user systems in the same way as humans, in compliance with existing data security, quality, and integrity standards. These software robots also avoid any type of disruption while ensuring proper operation and security.

User Friendly

RPA does not require specialised training in areas such as coding, programming, or extensive IT experience. RPA software is easy to use, understand, and implement. RPA systems include a screen recorder that records mouse clicks and keystrokes, allowing users to rapidly and simply develop bots. Some RPA software includes a Task Editor feature that allows you to manually design and edit bots.

Rich-Analytical Suite

The RPA software includes an analysis suite that evaluates the performance of the robot’s workflow. The RPA analytical suite also aids in the monitoring and management of automated functions through a centralised portal accessible from any location. It offers fundamental statistics on robots, workflows, and other topics. The analysis provided by the analytical suite assists users in tracking operations and identifying problems. There is no need for integration because everything is pre-installed and ready to use.


When a company runs on automation, more employees will want to adopt RPA software. As a result, having powerful user access management tools is critical. Role-based security features can be assigned to RPA tools to grant specific permissions for such actions. Additionally, all automated data, audits, and instructions that bots can access are encrypted to prevent fraudulent tampering. The enterprise RPA technologies also provide precise information on user logging, activities, and each completed task. As a result, it ensures internal security and complies with industry laws.

Rule-based Exception Handling

Users can deploy bots using the RPA system’s rules-based exception handling. This function handles exceptions proactively. When an exception is reported by the RPA robot, for example, the following actions are triggered:

  • The server redistributes the same process to a different bot.
  • The current bot repeats the process, and the prior bot is removed from production.
  • The server keeps the reassignment and raises an exception and resolution alert if the retry is successful.
  • If the retry fails, the current bot is terminated and an alert is raised to describe the exception as well as the failed resolution.
Hosting and Deployment Options

RPA systems support virtual machines, cloud deployments, and terminal services. Because of its scalability and flexibility, cloud deployment is one of the most popular among all the other deployment choices. As a result, businesses can use RPA tools to access data and perform repetitive tasks by hosting them on servers and installing them on PCs. Robotic process automation systems can deploy hundreds of robots at once. Similarly, when processing a big volume of data, multiple bots may be used to do different jobs within the same process.

Actionable Intelligence

This RPA attribute denotes the ability to acquire and use knowledge in the form of skills. Robots collect data, turn it into information, and then transform that information into actionable insight for users. Artificial intelligence and cognitive intelligence are used in RPA systems, allowing bots to make smarter decisions over time.


From the standpoint of development, one of the most significant advantages of RPA is debugging. While making adjustments and reproducing the process, some RPA programs must be halted. The rest of the RPA tools provide dynamic participation while troubleshooting. It allows developers to test various scenarios by altering the variable’s values without having to start or stop the running process. This dynamic technique enables rapid development and resolution in a production setting without the need for process adjustments.

Disadvantages of RPA

The following are some of the significant disadvantages of Robotic Process Automation software:

Job Losses That Could Happen

It is hoped that if robots could work faster and at a more constant speed, there would be no need for human input. This is a major concern for employees and is a significant hazard to the job market. This viewpoint, however, is incorrect. Amazon is a fantastic example of this constraint. The employment rate has risen fast over a period in which the number of robots has climbed from 1000 to over 45000.

Initial Investment Costs

RPA is still in the early stages of development, so it can cause problems that lead to unintended consequences. As a result, deciding whether to invest in robotic automation or wait for its expansion is difficult for companies. When considering the application of this technology, it is necessary to prepare a detailed business case otherwise, it would be a waste if the return is only small, which may not be worth the risk.

Hiring Skilled Staff

Many businesses believe that to work with RPA, employees must have a thorough understanding of automation, as robots may require programming and knowledge of how to operate them. It also forces businesses to either hire talented personnel or train existing employees to improve their skills.

During initial installation and setup, automation companies can help. However, skilled personnel can only adapt and manage the robot in the long term.

Employee Resistance

People are accustomed to their routines, and any disruption in the workplace can cause worry. People that work with new technology will be given new tasks and will be required to learn new notions about that technology. Existing employees may resign since not everyone has the same knowledge.

Process Selection

Repetitive, rule-based tasks that do not involve human judgement are always best. Non-standard procedures are difficult to automate because they require a human commitment to implement. Therefore, RPA can only automate a limited number of tasks.